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Planning a Successful Outdoor Event—Things to Remember

Outdoor events give guests and staff the opportunity to come together while enjoying the warmth of the sun and the beauty of nature. However, you should note that planning outdoor events is no easy feat. After all, there are many more factors to consider when planning outdoor occasions. If you want to ensure the success of your upcoming outdoor program, consider the following tips. 

1. Check the Weather the Week and Day of the Event

Weather is always an important consideration when hosting an outdoor event. If you want to hold your program during the summer, you need to be sure that the weather will be favourable. On the other hand, you have to guarantee that the weather will be warm enough for the guests to enjoy the outdoor event during the spring and autumn. 

2. Always Prioritise Guests’ Comfort

Take note that an essential factor in planning a successful outdoor event is the comfort of your guests. Take time to check weather reports and ensure adequate seating, refreshments, and shades during your event. If the venue does not provide any of these, you need to find dependable companies for various aspects of the event. Should you require additional shade, Tentstyle’s stretch tent makes a fantastic choice.

3. Consider Setup and Cleanup Time

Since you will be holding your event outdoors, you need to consider setup time. Keep in mind that guests will be arriving at different times, and you want your outdoor event to be ready once they appear. Prior to the day of the event, you must create a detailed schedule. Make sure to include the projected setup time so that you can communicate it properly to your vendors.

4. Keep the Venue Clean and Organised

Outdoor events can get a bit messy. It would be best to make sure that everything is clean and in its proper location. If you want your guests to enjoy the event, they must navigate the venue without walking through the dirt. In addition, vendors must be well-organised before and during the event. If they aren’t, you risk ruining the event’s reputation and may even sour the festivities.

5. Factor In Nuisances Like Pests

While enjoying nature outdoors is terrific, some pests can ruin your outdoor event. It would be best to take steps to ensure that your guest will not be troubled by mosquitoes or other annoying insects. As such, be sure to inspect the venue before setting up your event carefully. If you find an insect problem, you may want to consider bringing in a spray company to exterminate the pests.

6. Always Have a Backup Plan

As much as you desire for your event to go off without a hitch, keep in mind that things may not always go your way. You should have a backup plan to ensure that you can still host the event in case the original plan falls through. For instance, the weather may not cooperate with you on the day of the event. Instead of risking plans getting ruined, prepare early and secure a stretch tent to act as a shade for your guests and a successful plan B. With that said, planning an outdoor event is not impossible. Sure, it may be tricky, given the many factors you need to consider, but careful planning can easily solve any problem. If you’re looking for stretch tents for sale in the UK, consider trying out Tentstyle’s stretch tents. We carry new, used, and custom stretch tents. Give us a call today so we can talk specifics.